K-12 Absence & Substitute Management System
When someone calls out at 5 a.m., outdated systems slow you down. Red Rover’s Absence Management tracks leave, manages approvals, and fills substitute assignments automatically, so the school day starts on time.
Configure schedules, policies, contracts, and approvals around the way your district actually works, not the way your software thinks it should.
Track accruals in real time and enforce leave policies automatically, so employees always see accurate, up-to-date balances.
Reach qualified substitutes automatically and keep coverage moving even when the day changes at the last minute.
Every absence is recorded against your district's leave rules, with accruals, partial days, and multi-position schedules handled the same way every time.
Automate complex leave and absence rules while keeping balances accurate, without constant review or manual adjustments.
Manage employees with multiple roles and schedules in a single record, without duplicate profiles or manual workarounds.
Make position, contract, or schedule changes ahead of time or retroactively, so employee position data stays accurate across records.
Assign substitutes to cover different portions of a single- or multi-day absence to increase flexibility so more jobs get filled.
Qualified substitutes get a text or push notification the moment an absence is approved and can accept from their phone.
Give substitutes the school and classroom details they need before they arrive, so they can walk in prepared and ready to start.
Reassign or swap substitutes on the fly when plans change throughout the day, without recreating the absence.
Allow employees to cover one another directly when and where needed, without requiring a substitute assignment.
Automatic workflows flag absences that may qualify for FMLA and notify administrators to take action.
Schools do not run like traditional workplaces. Red Rover was built around the realities of K-12 from day one.
When plans change, everyone needs the right information fast. Red Rover keeps employees, administrators, and substitutes in sync as absences, approvals, and coverage change throughout the day. We help districts keep coverage moving, reduce disruptions, and have a lot fewer frantic mornings.
Red Rover has been an excellent fit for our district. Our district has many unique needs, and Red Rover was extremely responsive and helpful in accommodating us.
Eric Ulas
Manager, Human Resources Administration
Columbus City Schools
Districts rely on multiple systems to keep things running. Red Rover is designed to work alongside your existing tools, whether that’s your SIS, payroll provider, or other platforms. We connect with partners like Skyward, Tyler, and PowerSchool to make sure your data moves where it needs to go without extra steps.
Skyward
Tyler
PowerSchool
Workday
An absence isn’t handled until the time behind it is right.
When a substitute fills an assignment, their worked time stays current everywhere. And when leave accrues based on hours worked, Red Rover's Time Tracking keeps the information moving in the other direction.
One workflow. Less reconciliation. Cleaner payroll.
Absence data flows directly into worked time.
Employee and position data stays current everywhere.
Build the substitute and staff pipeline.
Link absences and PD activities from either side.
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