Records.
Centralized.

Red Rover Records brings employee data, documents, forms, and workflows together in one K-12 platform, so your HR team can stop juggling systems and start moving faster.

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Flexible Data Capture and Workflows

Custom forms, automated approval routing, and employee self-service in one system.

Compliance and Retention

Built-in tools to stay audit-ready and reduce risk.

Centralized and Secure Records

Every employee record and document in one secure, searchable location.

Our Records Solution

Employee Records

Documents

Forms and Workflows

Positions

One Record. Every Employee.
No Exceptions.

Every person in your district lives in a single, unified employee record. Contact info, employment dates, emergency contacts, demographic data, and custom fields all in one place.

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Every Document, Organized
and Accounted For.

Upload, manage, and organize employee documents right on their record. Submitted forms automatically route to the right document category, so nothing gets lost. Visibility permissions are set by category, so admins only see the documents they're supposed to.

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Build It Once. Automate the Rest.

Build custom forms, attach multi-step approval workflows, and let employees self-start forms without waiting on HR.

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Positions That Actually Reflect
Your District.

Assign departments, track seniority dates, and add custom fields at the position level. Position contracts automatically distinguish employees from substitutes. And because it's all one system, position data feeds directly into Absence Management, Time Tracking, and every other Red Rover product.

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BuiltForK12

Built for K-12.
Never Repurposed.

Most records systems were designed for corporate HR and retrofitted for education. Red Rover Records was built from the ground up for school districts, with the language, workflows, and permission structures that reflect how K-12 actually operates.

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Natively Connected to Your Entire
HR Platform.

Records shares onboarding checklists with Hiring and syncs licenses and certifications with Professional Development Management. Departments, custom fields, and employee data flow across every Red Rover product, so your team never enters the same information twice.

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Secure by Design.
Flexible by Necessity.

Control who can view and edit personal data, and let users toggle sensitive fields like SSN and date of birth on or off as needed. Document permissions are managed by category, so your evaluations stay separate from your payroll files.

What District Leaders Are Saying

By using Red Rover Records, we’ve eliminated paper forms, Google Forms, and JotForms by centralizing everything into one streamlined system. Even processes like Type III vehicle DOT health cards are now fully digital, saving us a significant amount of time and creating greater efficiency for district team members.

Craig

Craig Waldvogel
Director of Operations
Albany Area Schools - ISD 745

Committed to Interoperability

Districts rely on multiple systems to keep things running. Red Rover is designed to work alongside your existing tools, whether that’s your SIS, payroll provider, or other platforms. We connect with partners like Skyward, Tyler, and PowerSchool to make sure your data moves where it needs to go without extra steps.

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See All Integrations Our Technology Promise

Records Product FAQ

What types of employee information can I store in Red Rover Records?

Records stores contact information (including emergency contacts), personal data, employment details, EEO fields, and any custom fields your district creates. You can also manage documents, certifications, and submitted forms directly on each employee’s record.

Can we create our own forms and approval processes?

Yes. The form builder lets you create custom forms with a variety of field types, from text and dropdowns to file uploads and digital signatures. You can attach multi-step workflows with notification and approval actions, and even designate forms as self-service so employees can start them on their own.

Does Records integrate with other Red Rover products?

It's a fair question, but Records doesn't integrate with other Red Rover products because there's nothing to integrate. Red Rover is a single platform, not a collection of separate tools stitched together. That means data from Hiring, Professional Development, Absence Management, and Time Tracking all lives in the same employee record. One system, one source of truth.

How does Red Rover handle sensitive employee data?

Administrators with the right permissions can view or edit personal data like Social Security numbers, dates of birth, and EEO information. Sensitive fields can be shown or hidden on the record, and users without personal data permissions won’t see those fields at all, including in reports.

How do documents work in Records?

Each employee record has a documents tab where you can upload and manage files. Documents are organized by category (certifications, contracts, evaluations, medical, payroll, and more), and districts can create their own custom categories to match how they organize records. When employees submit forms, those submissions automatically route to the correct document category.

Can we add custom fields to employee records?

Yes. With Records, you can create custom fields for employee records, positions, and job postings. Custom fields are available for reporting and importing, giving your district the flexibility to track the data that matters most to you. Custom fields are a Records feature and require the Records product.

Related Product Offerings

Hiring

PD Management

Absence Management

Time Tracking

K-12 Hiring and Onboarding. Modernized.

K-12 Hiring and Onboarding. Modernized. Body: Manage job postings, applications, and onboarding in one place. Onboarding checklists and forms are shared with Records, so new hires move from offer to active employee without skipping a beat.

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HiringVisual

Professional Development Management. Elevated.

Track licenses and certifications alongside professional learning plans. Credential data syncs with Records automatically, keeping compliance current across both systems.

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PDManagement

Absence Management. Simplified.

Manage employee absences alongside the position and records data that keeps your district running. No separate system, no extra steps.

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AbsenceManagement

Time Tracking. Streamlined.

Red Rover’s time tracking solutions save time, reduce human error, and minimize fraud while effectively integrating with your current systems. Tick-tock. It’s high time you saved some time. A lot of time!

Learn More Watch Overview Video

timeTracking

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Red Rover builds best-in-class software solutions for mission-critical tasks in K-12 human capital management. Join 1,700+ school districts in the Red Rover revolution today.

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