Every HR office has a version of the same story. Contract season rolls around, and suddenly someone is digging through last year's folder for a template, hoping the version they find is the current one. A few signatures go missing. Someone emails a PDF to the wrong address. And somehow it's July and there are still three contracts unaccounted for.
Red Rover Records handles that differently.
Employment contract management lives right inside Records, built into the same place where you already manage every other piece of an employee's record. No separate system, no exporting data to fill in a template by hand, no chasing down a signature over email and hoping it comes back.
Customizable templates. Build the contract templates your district uses, whether that's one standard teacher contract or a handful of variations for different roles and pay schedules. Set them up once and reuse them every year.
Mail merge, pulled straight from the record. Contracts populate with employee information already sitting in Records, things like name, position, pay rate, and start date. That's one less spreadsheet to keep synced and one less place for a typo to sneak in.
Review before it ever goes out. Preview and edit contract data before a contract is sent, so what an employee sees matches what's in their record. Export that data when you need it too.
Approval workflows, after the signature. Once a contract is signed, it routes through the right people for approval automatically. No more chasing down a signature in the hallway or hoping someone remembers to forward an email.
One dashboard for every contract in motion. See every sent contract in one place, at whatever stage it's in, instead of piecing that together from memory or a spreadsheet on the side. Send a reminder to an employee or an approver right from the dashboard when something's stalled, so contracts don't sit waiting on someone who just forgot to check their email.
A real way to decline, with a reason attached. If an employee needs to decline a contract, they're required to provide a reason. That context is captured in the contract's history, and it notifies admins right away instead of getting lost in someone's personal inbox or a conversation nobody wrote down.
Contracts touch almost every part of the employee lifecycle. They set pay, define positions, and create the paper trail districts rely on for audits, grievances, and everyday reference. When that process lives outside your HR system, it tends to live in whatever's convenient at the moment: a shared drive, someone's inbox, a binder in a filing cabinet. Convenient until you need to find one fast.
Now that contracts live inside Records, they sit next to the rest of an employee's history: position changes, credentials, past contracts, and everything else that tells the full story of their time with the district. One record, one place to look, one less thing to reconstruct when someone asks a question you didn't expect.
What sets Red Rover apart is how it works day to day. Templates you don't have to rebuild every year. Contract data pulled straight from the employee record instead of a side spreadsheet. Approvals that route automatically the moment a signature comes in. A dashboard that shows exactly where every contract stands, so nobody's chasing a status update through email.
That's what matters for the HR assistant tracking down last-minute signatures in June, the personnel director who needs a clean audit trail if a dispute ever comes up, and the business manager who wants pay rates in contracts to match what's in the system every time, without double-checking by hand.
That's the whole idea behind Records. One home for employee data that talks to everything else happening across the platform, from Hiring to Absence Management to Time Tracking to Professional Development Management.